All prospective graduands may check their grades summary/profile utilising the Students Records Management System (SRMS). In addition, the Office of the Registry will provide each Faculty/School/Division/Institute/College with a list of approved graduands for the Academic Year 2022/2023 by October 27, 2023. For further queries or clarification, prospective graduands may also call the graduation help desk at 623-1925 or 624-4123. This service is applicable for Turkeyen Campus as well as Berbice, Affiliate Programmes and the Institute of Distance and Continuing Education (IDCE).

Assistant Registrar Students’ Welfare:
Email: studentswelfare@uog.edu.gy
Contact #: 623-1925, 624-4123

The graduation ceremonies will be held at the National Cultural Centre for Turkeyen Campus Graduands and at the Tain Campus for Berbice Graduands and will follow the schedule outlined in the table below:

Any changes to these dates and/or, same will be communicated to the prospective graduands via SRMS at least 48 hours before ceremony.

Yes. Graduands who intend to attend their respective convocation ceremony in person are required to attend rehearsals. The rehearsal schedules are as follows:

Yes. All students must pay graduation fees. There are various packages available. These are as follows:

Applicable Graduation fees for the Convocation Ceremonies and the Chancellor’s Cocktail Reception are
detailed here https://uog.edu.gy/convocation-2023/graduation-fees-costs-and-terms

Graduands who are not attending the ceremony may also rent the academic regalia only at a cost of GYD $10,000.

Information Coming Soon

All female graduands are required to wear white or off-white dresses of modest and sober cut. All male graduands are required to wear white shirts, dark ties (the University of Guyana ties are an option) and dark pants; dark suits are also an option.

Payment of the graduation fee can be done:

1. Bill Express (please ensure to advise the teller that the payment is for the Graduation Fee). This is applicable to Turkeyen and Berbice Campuses.
2. GTT’s Mobile Money Guyana (MMG). This is applicable to Turkeyen and Berbice Campuses.
3. Republic Bank Limited
   Name of Bank: RBL (Guy)
   Name of Acct: UG General Acc
   Account No: 962956880181
   Branch: Camp Street
   Account Type: Chequing

(Please Note: For payments made at the bank, a scanned copy or photograph/screenshot of the deposit slips along with the graduation fee invoice must be sent for Turkeyen Campus via email to bursary.fees@uog.edu.gy and for Berbice Campus ugbc.bursary@uog.edu.gy. Graduands are reminded to record their name and USI on the deposit slips before emailing same.

Please retain a copy of your receipts or a screenshot of your transaction in the event it becomes necessary to use the same to expedite your processes with us.

Cost and Terms

1. NOTE: Postage of certificates by registered mail will attract a separate additional fee which will vary based on mailing address.
2. If you opt for any graduation package/option which affords you the issuance of the academic regalia please note that failure to return those items and/or to pay the replacement cost will result in the following services being withheld from the graduate:
   
   1. General and Library Cautionary deposits
   2. Graduate status letters
   3. Graduate certificate
   4. Graduate transcript
   5. Replacement certificate
   6. Any other services required by the graduate

For your convenience, invitations and academic regalia will be distributed from one central location on the Turkeyen Campus. This year our official distribution centre will be located on the lower flat of the School of Entrepreneurship and Business Innovation’s (SEBI) building. Graduands attending physically are asked to present themselves at the lower flat of the SEBI building to uplift their invitations for their invitees (relatives and/or special friends) for the Graduation Ceremonies and academic regalia. Please note that graduands are allowed two invitees/persons, however, each graduand will be issued one (1) invitation only. One invitation shall admit two persons/guests. Please note hours of operation will be from 09:30 am to 6:30 pm.

Distribution will be staggered by College/Faculty/School/Institute as follows:

Important note: Graduands are asked to adhere to the distribution schedule. This will allow us to provide a service that is as efficient and seamless as we can possibly offer. Please note that as always we will serve persons who, for various reasons, may miss their appointed distribution date and/or time, however, priority will be given to those scheduled for service on the given date and/or time. This schedule is subject to be changed with notice, based on the dynamic on-the-ground situation.

Two (2). Please note that graduands are allowed two invitees/persons, however, each graduand will be issued one (1) invitation only. One invitation shall admit two persons/guests. Kindly note that we are streaming on our Facebook page
(https://www.facebook.com/uniofguyana ) and on the University’s Radio Station (
http://broadcasting.uog.edu.gy/ ) and invitees could be unlimited via that medium.

Approximately 3 hours

Yes. A Sign Language interpreter will be present at each graduation ceremony. Please write the Students' Welfare Division (studentswelfare@uog.edu.gy) if you/a relative will require special seating or parking accommodation based on physical disabilities.

No. All obligations to the University should be cleared before graduation. If you are facing difficulty please fill out a payment plan available on your SRMS page and urgently email us at managemybills@uog.edu.gy. While we will facilitate you marching in the graduation ceremony of your Faculty, all obligations must be fulfilled before you uplift your certificates and access other post-graduation services. Clearance processing can be tracked online via the SRMS. Graduands will be
informed by the Students’ Welfare Division on the availability of their certificates. However, certificates for graduands who have cleared obligations to the University have begun to be prepared and can be available from this week within 72 hours upon request.

You may authorise someone to uplift your certificate on your behalf. Said authorisation can be sent via email to studentswelfare@uog.edu.gy or you may also request your certificate to be sent via postage.

All obligations to the University should be cleared before graduation. If you are facing difficulty please fill out a payment plan available on your SRMS page and urgently email us at managemybills@uog.edu.gy. While we will facilitate you marching in the graduation ceremony of your Faculty, all obligations must be fulfilled before you uplift your certificates and access other post-graduation services. Clearance processing can be tracked online via the SRMS. Graduands will be informed by the Students’ Welfare Division on the availability of their certificates. However, certificates for graduands who have cleared obligations to the University have begun to be prepared and can be available from this week within 72 hours upon request.

Also, submit your Library tickets, and clear any other indebtedness to the University inclusive of your Graduation Fee.

If you are indebted to the Library and need to make payments in order to uplift your certificate, please follow the steps outlined below which are tailored for both Turkeyen and Berbice Campuses.

• Check your student’s profile online (SRMS) to verify whether you are indebted to the Library. If you are indebted, the amount will be stated in the remarks column for the library. If the amount is not stated or you have a query about the amount stated, please contact us at:
  • Turkeyen Campus Library - rsd.library@uog.edu.gy
  • Berbice Campus Library - berbice.library@uog.edu.gy
• Kindly visit any Republic Bank branch
• Fill out deposit slips or relevant fields if using the RepublicOnline banking services; using account numbers:
  • Turkeyen Campus Library - 96295-688-062-9
  • Berbice Campus Fees account - 97655-665-571-6
• Deposit the amount owed to the library into the University of Guyana account numbers as provided above depending on the campus you are attending.
• Send a picture/scanned image of the deposit slip or forward the Republic bank transfer notification as proof of payment if the transaction is completed online to the Bursary’s e-mail: bursary.fees@uog.edu.gy and the respective library’s e-mail:
  • Turkeyen Campus - rsd.library@uog.edu.gy
  • Berbice Campus - berbice.library@uog.edu.gy
• Or you can also send a picture of the deposit slip via WhatsApp to:
  • Turkeyen Campus Library - 638-4432 or 642-7105
  • Berbice Campus Library - 651-4411 or 642-7006

If you are in possession of the two (2) yellow reading room tickets, please scan the tickets (name and address must be visible) and send them to the respective library’s email addresses or to the WhatsApp numbers listed above; if they are required for clearance.

Additionally, the graduates may visit the Library during normal hours of operation on Monday – Friday.

Information coming soon.

IDCE students doing diploma or degree programmes (intra-mural) will graduate on Friday, November 10, 2023, and all other extra-mural students from all IDCE Centres will be announced at a later date.

IDCE Contact numbers: 642-7009, 623-0359, 642-7007, 688-4662. Email address: queries.idce@uog.edu.gy.

No. The graduation ceremonies will still be held from November 9-11, 2023, (Turkeyen Campus) and November 18, 2023 (Tain, Berbice Campus) as we had initially communicated to you.

Yes. You will be able to graduate virtually. There will be a virtual aspect of the ceremony during which your photo which you would have provided will be shown and your programme details will appear on screen.

Please engage the Head of Department (HOD) or the Assistant Dean of the respective Faculty/School/Institute/College.

Please send an email to studentswelfare@uog.edu.gy to indicate the change that you would like effected.

You are entitled to a resit examination. The student can engage the Head of Department (HOD) or the Assistant Dean of the respective Faculty/School/Institute/College.

YES. ALL GRADUANDS WHO WILL BE ATTENDING THEIR GRADUATION CEREMONY VIRTUALLY ARE KINDLY BEING ASKED TO SUBMIT THEIR GRADUATION PORTRAIT BY FRIDAY, NOVEMBER 3, 2023.. This is needed to appear on the slide which will be shown during the virtual aspects of the graduation ceremony. It will also be used for the Convocation Yearbook. Please use the photography guidelines handbook here to ensure your photo meets the necessary requirements.

If you are not graduating virtually you have up until Saturday, December 2, 2023, to submit your graduation portrait for the Convocation Year book.

You can apply for a special resit examination as an upgrade. This process is handled by the Office of the Deputy Registrar. The student is encouraged to write via email to the Deputy Registrar vellozat@uog.edu.gy and depreg@uog.edu.gy and copy to the Dean and Assistant Dean of the Faculty/School/College/Institute.