Applications are invited from suitably qualified persons for the following position in the University of Guyana:
Supplies and Logistics Officer
The incumbent will report to the University’s Bursar and will be responsible for the planning, procurement, storage, distribution, end-use monitoring and disposal of the University’s physical inventory, and will provide technical support for contracting matters. The incumbent is also expected to provide rapid and relevant technical inputs and support to evolving supply and logistics in all University locations, with a view to the University securing value for money. Specifically, the incumbent will:
- Liaise with all faculties/schools/departments/units in the planning and preparation of the supply and logistics requirements and needs.
- Prepare the comprehensive annual supply and logistics workplan and report.
- With the inputs of these sections, prepare required specifications, draft and finalise Expressions of Interests (EOI), Requests for Proposals (RFP), and Bid/Tender processes for review and approval/authorization.
- Provide technical support for the preparation of required documents to ensure cost-effective and efficient procurement, clearance, storage and distribution of supplies and equipment to end-users.
- Maintain the University’s assets register, ensuring that all University property is properly registered, insured as necessary, and revaluations documented.
- Oversee the management of the University’s warehouse.
- Conduct annual inventory of all University assets, including inventory aging.
- Conduct assessments of suppliers to ensure the supply chain is in line with national legislation and human rights principles, including annual reviews of pre-qualified suppliers.
- Prepare necessary documentation for the disposal of University’s assets for review and authorization/approval.
- Provide technical inputs into the formulation, review and reformulation of the University’s supply and logistics policies, rules, regulations, procedures and protocols.
- Promote and support the efficient use of IT in the management of the supply and logistics functions, ensuring the University remains up-to-date with relevant national and international policies, standards and regulations.
- Establish and maintain contact with government officials, suppliers and clients, in line with the University’s code of conduct for all staff.
In the discharge of these functions, the incumbent will work closely with the Manger, Centre for Information Technology (CIT) with regard to Information Technology.
- A first degree in Business Administration, Management, Supply Chain Management, Supply, Logistics, Procurement, Purchasing, Contract/Commercial Law and/or a directly related field(s) is required.
- Knowledge of national procurement regulations and processes.
- A valid professional certification (CSCP; CSCM; CPSM; SCMP; etc.) from an accredited supply management institution is considered an asset. Alternatively, the incumbent should be willing and able to secure such certification within a mutually agreed timeframe.
- Membership in a relevant professional organization is an asset and is recommended.
A minimum of two (2) years of relevant experience in logistics, supply, procurement, purchasing, contracting, strong knowledge of Vision transactions processing, preferably gained within the GOG System.
- Ability to use accounting software packages
- Maintains/sets high levels of integrity, quality and productivity for self and team.
- Communicates effectively, orally and in writing.
- Ability to respond to rapidly changing context, and to be able to work under pressure.
- Able to work effectively in a diverse, multi-client environment.
- Demonstrates good skills and relevant knowledge in procurement procedures, including fixed assets management.
- Ensures that team or department follows relevant company policies and procedures.
- Sets clearly defined objectives and plans activities for self, own team or department.
- Maintains robust system of internal controls.
Benefits currently include non-taxable housing and travelling allowances, contributory medical and pension schemes; gratuity and entertainment allowance (where applicable), annual/vacation/study/sabbatical leave (whichever is applicable); leave passage and Academic Materials allowance.
SALARY SCALE: UA 4: $371,214 - $489,936
Placement on Salary Scale would be dependent on level of qualification and relevant experience.
Applications with Curriculum Vitae, stating full name, date of birth, marital status, qualifications (with dates and overall grades obtained), work experience (with dates), full names and addresses of three (3) referees, who can testify to the academic/professional capabilities of the applicant (one of whom must be your present or last employer, where applicable), must reach the Personnel Division, University of Guyana, P.O. Box 10-1110, Georgetown, Email: firstname.lastname@example.org, not later than Friday, May 17, 2019 (Tel. Nos. 592-222-4181/5271), Website: www.uog.edu.gy